Configuring Email/Text Notification for Loyalty Points Accrued

You can configure automated email/text messages (SMS) notifications to notify guests about loyalty points accrued. Points are accrued as a result of specific guest actions. The notification can be customized to include details such as loyalty program name, accrual details, current loyalty point balance etc. This is applicable to both Regular loyalty program and Tiered loyalty program.

Configure and Customize Email or Text Message (SMS) Template

To configure and customize the email/text messages (SMS) template, follow the below steps:

  1. Ensure you are at the Organizational level.
  2. On the main menu, click the Admin tab.
    The Admin Dashboard appears.
  3. On Admin Dashboard, click Organization > Organizations.
    The Manage Organization window opens.
  4. Click Email/Texts tab.
  5. Scroll down to the Guest section.
  6. To enable email/text notification for accrual, click Edit next to Loyalty Points Accrued.
  7. Configure the following settings in the Edit Organization window:
    • Loyalty Points Accrued - Email
      1. Select Turn this automated email on check box to send automated emails.
      2. To send an email copy (Cc), click Add to include recipients by Username, employee Role or Email.
        Note: For recipients added by Role, all employees mapped to the role selected at the guest's base center, will receive the email notification.
      3. Edit the Subject field and use the Available Macros if required.
      4. Use the Available Macros to customize the content for Plain Text and HTML emails. Depending on the recipient's browser, the email will be delivered as plain text (no formatting and images) or HTML text (includes images, links and formatting).
        Note: Click the Full Screen icon in the editor to edit in full screen mode.
    • Loyalty Points Accrued - Text Messages (SMS)
      1. Select Turn this automated message on check box to send automated texts.
      2. To Forward a message automatically, click Add to include recipients by Username, employee Role or PhoneNo.
        Note: For recipients added by Role, all employees mapped to the role selected at the guest's base center, will receive the message.
      3. Use the Available Macros to customize text messages.
        Note: Messages with more than 160 alphanumeric characters will require two or more text (SMS) credits. Messages with one or more Unicode characters (international/multilingual text characters) will require one text credit for every 70 characters.
  8. Click Save.

Available Macros

A macro is a placeholder text that gets replaced with specific data when inserted into an automated email/text message. Use the below macros to customize emails/text messages to include information such as organization name, guest name, center details etc. For example, the [OrgName] macro gets replaced with the organization name.

Available Macros Description
[OrgName] Name of the organization
[CenterName] Name of the guest's base center
[FirstName] First name of the guest
[LastName] Last name of guest
[Name] First name followed by the last name of the guest
[DownloadLink] Link to download the Customer Mobile Application (if the Organization has it enabled)
[CenterE-mail] Email address of the guest's base center
[MailUnsubscribeLink] Link to unsubscribe from transaction emails. Once unsubscribed, no transaction related email will be sent (including appointment related emails)
[CenterPhone] Primary phone number of the guest's base center (corresponds to the Phone 1 field in the center settings)
[CenterCountry] Country where the guest's base center is located
[CenterZip] Zip code/postal code of the guest's base center location
[CenterAddlData1] Additional center information provided in the Additional Text field in the guest's base center Settings->Invoice&Receipts
[CenterPhone2] Secondary phone number provided for the guest's base center (corresponds to the Phone 2 field in the center settings)
[CenterAddress] Complete address of the guest's base center (corresponds to the Address 1 and Address 2 field in the center settings)
[CenterState] State where the center is located
[LoyaltyProgramName] Name of the loyalty points promotion applied to the current accrual
[ReceiptNo] Receipt number for the accrual
[InvoiceNo] Invoice number for the current purchase
[LoyaltyAccrued]

Number of loyalty points accrued

[LoyaltyBalance] The loyalty point balance after the current accrual
[LoyaltyAccrualDetails]

Details of the guest action and points accrued as a result of the action

Example: Details of Loyalty Points Accrual: Purchase a service: 50

There are several possible reasons why  an email/text message is not delivered or is not seen by  a guest. Below mentioned are some common scenarios and troubleshooting tips.  

  • Guest cannot view an email.
    Tip
    : Email could have been delivered to the guest's Spam folder instead of the Inbox. Guide the guest to check the Spam folder.
  • Notification was not delivered.
    Tip:
    Navigate to the guest profile and click the Notifications tab to review the status of notifications sent. A notification could have Failed, Sent or Pending status.
    • If the status is Sent, the message has been delivered successfully.
    • If the status is Pending, then Zenoti is awaiting confirmation that the email was delivered. Check the status again after few minutes.
    • If the status is Failed, it could mean that one of the following prerequisites have not been met:
      • Check the following Organization level settings:
        1. Navigate to Admin > Organization >Settings and ensure Activate email and Activate text message options are selected.
        2. Navigate to Admin > Organization >Email/Texts and ensure the Loyalty Points Accrued template is turned On in the EMAIL/TEXT tab.
      • Verify that there are enough email and text (SMS) credits in the center to send notifications. Contact support to add credits.
      • Check for the following in the Guest Profile:
        1. Verify if the guest profile has a valid phone number/email address.
        2. Verify if the guest has opted to receive notifications. The Receive Transaction Emails and Receive Transaction Text Messages (SMS) check boxes must be selected.
      • The guest action should match the configured Accrual Settings of the Regular loyalty program and the individual tier settings of the Tiered loyalty program.
      • If the loyalty points program is limited to members only, then the guest must hold a membership to be eligible for loyalty points (applicable only for Regular loyalty program).
      • If it is a Tiered loyalty points program, points accrued will be credited at the end of business hours. The email/text message will be sent on the next day of the purchase.
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