Report: Liability – Gift Cards

The Liability – Gift Cards report allows you to keep track of the liability balance after the sale and redemption of gift cards within each center of your organization. You can use this report to view the following:

  • Opening liability balance as on date
  • The revenue generated from each center on the sale of gift cards
  • Total gift card redemptions at each center
  • Closing liability balance as on date

This article covers the following:


Follow these steps to run the report:

  1. Make sure you have selected the center for which you want to run the report.
  2. On the Main menu, click the Reports tab.
    The Reports Dashboard opens.
  3. Click Finance> Accounting (from the filter).
  4. Select the Liability - Gift Cards report from the list.
    The report opens in a new tab.
  5. Select the appropriate option from the Filter Criteria and click Refresh.
  6. To export the report, click the Excel () or .CSV icons ().

Filter Criteria

Criteria Options Description
Display amount By value Displays the amounts based on the gift card value.
Value is the total worth of the gift card, which includes the extra amount added to the card, in addition to the price.
By price Displays the amounts based on the Price (not value) of the gift card.
Price is the amount the guest pays for the gift card.
Date 1 Month
2 Months
3 Months
6 Months
From the drop-down list, select either 1, 2, 3, 6 months or custom.
If you choose Custom from the list, then specify custom dates in the From and To fields.
Note: For custom dates, you can view data for a maximum date range of 6 months at a time.

Example: To see data from January to August, first view data from January to June and then view data from July to August.

Column Descriptions

Column Description
Center The organization’s center names.
Opening Balance The gift card balance at the beginning of the selected duration (opening liability).

Click a opening balance entry against a center to open the Balance as on date report for that center.

Sales The total revenue generated from gift card sales during the selected duration.
Click a sales entry to open the gift card Details report of that center.
Redemptions The amount redeemed during the selected duration.
Click a redemption entry to open the Redemptions report of that center.
Expired Amount Displays the total amount that has expired on gift cards.
Closing Balance The gift card closing balance (liability) at the end of the selected duration. It is calculated after adding the sales and deducting the redemptions from the opening balance.
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