Gift Card Report: Expiration (General)

The gift card Expiration report provides details of the gift cards that have expired in the selected duration.

Use this report to view:

  • Gift cards that have already expired
  • Amount used and the balance available against each card

Table of Contents

Follow these steps to run the report:

  1. Make sure you have selected the center for which you want to run the report.
  2. On the main menu, click the Reports tab.
  3. On the Reports Dashboard, navigate to Marketing.
  4. Select Gift Cards from the filter.
  5. Select the Expirations (General) report from the list.
  6. The report opens in a new tab. To export the report, on the top right side of the report, click the Excel or .CSV icons.

Filter Criteria

Criteria Options Description
Date 1 Month
2 Months
3 Months
6 Months
From the drop-down list, select either 1, 2, 3, 6 months or custom.
If you choose Custom from the list, then specify custom dates in the From and To fields.
Note: For custom dates, you can view data for a maximum date range of 6 months at a time.

Example: If you wish to see data from January to August, first view data from January to June and then view data from July to August.


Column Descriptions

Column Description
Name The full name of the guest who purchased the gift card.
Mobile Phone Registered phone number for the guest.
Code The gift card number.
The card number is typically a code associated with the gift card. The front desk or guest can use this code to redeem a gift card, check the balance, or view other gift card details such as the gift card expiry date, price and value on the card etc.
Value Value of the gift card purchased.
Value is the extra amount the organization adds to the gift card in addition to its purchase price.
Price Paid The price at which the gift card is purchased (including tax, if any).
Used Amount Total amount redeemed using the gift card.
Remaining Amount

The remaining amount available on the gift card after redemption.
Note: If value is different from the purchase price, this column reflects the amount remaining on the value of the gift card.

If the gift card price is $100 and the value is $150, and if the guest has redeemed the card for $70, then the remaining balance on the card is $80 ($150-$70).


Displays the gift card type - Service or Amount gift card.

  • Amount gift cards are sold for a specific amount.
  • Service gift cards are sold for a specific services as against a specific amount.
Read: What are Amount and Service Gift Cards?



See Also:

Gift Card Reports

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